Ways to collect your wedding day RSVPs

Collecting RSVPs effectively depends on your wedding style, scale and the level of formality. At Mila and May we offer both QR code and paper RSVP options. We offer Google forms through our wedding website option where you can match your stationery with your wedding website.

Each way has their pros and cons. Let us break down the ways to collect RSVPs, ranging from traditional to tech-savvy methods:

Pexels image of old typerwriter

Digital Methods

1. Online RSVP Forms

Google Forms / Microsoft Forms: Free, customisable, easy to share.

Typeform / Jotform: More design-friendly and interactive.

Pros: Trackable, organised data collection.

Cons: Requires some setup and may not feel personal, like booking any other restaurant table.

2. Event Platforms

Eventbrite, Evite, RSVPify, Zkipster: Ideal for larger and multi-day events.

Pros: Built-in reminders, tracking, and guest management.

Cons: Some of these will require payment or account creation.

3. Email Invitations

Use tools like Mailchimp or Constant Contact with embedded RSVP buttons or reply tracking.

Or simply ask guests to reply to a specific email address.

Pros: Professional and easy to monitor.

Cons: Risk of emails going to spam or being ignored and lost in an already full inbox.

EMERY suite website example with Black Tie theme

4. Website RSVP Page

Add a form or embedded RSVP tool on a wedding or event website.

Pros: Centralised info and real time updates.

Cons: Requires more setup and web access and usability.

Invite with simple RSVP via text

Traditional Methods
5.  Phone Calls or Text Messages

Call or text guests directly and log their responses manually or with a spreadsheet.

Pros: Personal touch, high response rate. Guests tend to love the individualised touch and ability to quickly query something.

Cons: Time-consuming.

6. Paper RSVP Cards

Common for weddings or formal mail invites.

Include pre-addressed and stamped return envelopes.

Pros: Classic, elegant. It gives your guests the first opportunity to touch, feel and act a part of your wedding.

Cons: Slower, relies on postal service.

QR code on wheat details card

Hybrid Options

7. QR Code on Invitations

Directs guests to an RSVP page/form when scanned.

Pros: Blends paper and digital ease.

Cons: Requires guests to be tech friendly. As does any of the online options mentioned.

Pro Tips:

Set a clear RSVP deadline.

Send reminders close to the deadline.

Track responses in a spreadsheet or platform dashboard.

Follow up with non-responders if needed.

Would you like help choosing the best option based on your event type? Email us at Mila and May and we will do our best to help you.