How to Build Your Wedding Team

Photo by the Image Collective

Building your wedding team is one of the most important steps in planning a smooth, memorable day. Here’s a guide to help you select the right people and vendors to bring your vision to life:

1. Start with a Vision

Before selecting anyone, get clear on your wedding style, budget, and priorities. Are you dreaming of a rustic outdoor ceremony or a black-tie ballroom affair? Your vision will help guide your choices.

Photo by the Image Collective

2. Core Wedding Team Members

Here’s who you may want on your wedding team, depending on your needs and budget:

Key Professionals:

• Wedding Planner / Coordinator
  Why: Handles logistics, vendor coordination, timeline management.
  Tip: Full-service planners are ideal for busy couples; day-of coordinators are more budget-friendly.

• Photographer and Videographer
  Why: Captures your memories beautifully.
  Tip: Look at full wedding albums, not just highlight reels.

• Venue Coordinator
  Why: Oversees venue-specific details like catering, layout, and rules.

• Caterer (if not included with venue)
  Why: Good food is key to guest experience.

• Officiant
  Why: They legally marry you!

Creative Vendors:

• Florist
  Sets the tone with floral arrangements, bouquets, and centerpieces.

• DJ / Band
  Creates the vibe and keeps guests entertained.

• Hair & Makeup Artists
  Helps you feel your best on the big day.

• Stationer
  Creates your invites, menus, and signage. This is something we do daily here at Mila and May.

• Baker
  Cakes and desserts can be both delicious and decorative.

Packaging for Mila and May client invitations

3. Where to Find Vendors

Recommendations from friends, planners, or other vendors.

• Wedding websites like The Knot, WeddingWire, or Zola.

• Social media (Instagram is great for seeing recent work).

• Local wedding fairs or expos.
  
  

4. Vet Your Vendors

Check reviews and testimonials

• Review contracts thoroughly

• Ask about backup plans (especially for outdoor weddings or health-related issues)

• Gauge responsiveness and professionalism.

5. Consider Personality Fit

You’ll be spending a lot of time with some vendors—especially your planner and photographer. Make sure you feel comfortable with them!

6. Don’t Forget Helpers

• Bridal party – for support and prep.

• Family or close friends – some may want to help with setup or personal touches.

• Point person for the day – if you don’t have a planner, assign someone to answer vendor questions.

Mila and May - will you be my maid of honour - Die Cut wave card

If you are anything like me – we struggle to ask for help! But if you just ask the right people, vendors, family or friends. It will make your wedding day less stressful and more enjoyable!